Every business relies on electronics to run effectively. Even if your company doesn’t have a dedicated IT department, your company still employs electronic equipment to conduct your day-to-day business activities. When those electronics become outdated or unnecessary, they will need to be recycled. Fortunately, recycling electronics for your company isn’t as tiresome as you might think, if you know what to do. Here’s an easy step-by-step guide to recycling electronics for businesses.
Get Your Stuff Together
You probably have more things to recycle than you realize. A quick audit of the office will likely reveal a number of electronic devices that need to be recycled. Instead of recycling electronics for your company in a piecemeal way, it is better to get it all together in one large lot. This not only frees up space in your office, but it also gives you more leverage when finding an electronics recycling vendor.
Know What You Have
Once you’ve collected all your excess IT equipment, document what you have. Put together a record that lists the different pieces of equipment, the quantity of each item type, the manufacturer, model and part number and the working/cosmetic condition. This accomplishes several things. First, it gives you important information for your own records. Recycling companies generally do not provide you with a detailed list of what they recycled on your behalf. Second, it gives you something to reference if something should go wrong. This can protect your company in a number of scenarios – if you are charged incorrectly, if equipment goes missing, if your data was accessed after it was sent to a recycler. In all these cases, having your detailed list will give you the information you need to hold your vendor accountable.
Look for Certified Recycling Services
You can’t recycle your IT equipment on your own, so you’re going to have to partner with someone. When recycling electronics for business, partner with a company that provides certified recycling services. It’s better for the environment, it’s better for society, and it’s better for your company.
Understand the Pricing Structure
Different recycling companies have different rates. Pricing may vary depending upon material, and different vendors may apply different fees to their services. Most recycling companies, for example, charge to recycle CRT monitors. Before you choose a vendor, make sure you have a clear understanding of their pricing structure and fees.
Ask about Data Destruction Services
Many recycling companies will provide data destruction services, but at an additional charge. If you don’t want to pay additional fees, an established IT asset recovery company can offer certified data destruction services at no additional cost.
Ask for Documentation
You’ve already documented what equipment you have, so you have an accurate picture of the status of your equipment before it was sent to your recycling vendor. When you engage a recycling vendor, request detailed documentation of the services they’ve provided for you, like certificates of recycling, certificates of data destruction, chain of custody documentation, and other customized reports. This kind of documentation further protects your company by giving you records of what happened to your equipment after it left your office building.
Do you know how much your equipment is worth? Before recycling electronics for your company, find out how much you could get for your technology.